§403(b) Plan Documents and Forms

Forms are available in paper-form, electronically, or in bulk print order. All packages include §403(b) Plan Documents, administrative forms, disclosure information and sample marketing brochure language. Remember now that the IRS has begun to audit for 2009, it is imperative that all forms and documents be reviewed for compliance. IRS is looking at this back to 2009. TPAs should have in their files the compliance checks that were done back in 2009 and 2010 and continue those procedures going forward.

Each 403(b) package can be customized to fit the needs of your organization. This includes the Plan, Account Application and any administration forms.

The 403(b) Plan Packages have been updated to include amendments made under the final 403(b) regulations as well as the Pension Protection Act of 2006, the Heart ACT and WRERA for provisions effective in 2006 through 2011.

The 403(b) packages include:

1. A 403(b) Plan Document for NonERISA Public School Employers;
2. A 403(b) Plan Document for NonERISA 501(c)(3) Employers;
3. A 403(b) ERISA Plan Document for ERISA 501(c)(3) Employers;
4. Summary Plan Description for ERISA Plans;
5. 403(b)(7) Custodial Agreement for mutual funds and broker-dealers, which can be used as the underlying investment vehicle at the Vendor level;
6. Revised and Updated Administrative Forms (including the required changes through the 2011 tax year);
7. Employer Checklist(s) to assist them in complying with the new regulations;
8. A description of the changes under the final regulations; and
9. Many educational tools for Employers and Vendors to utilize.

The package is updated periodically to reflect any changes by IRS, Department of Labor or Congress. Your annual fee includes automatic notification if a form or the document or procedures must be amended.

§403 Plan Document Packages

The following 403(b) Plan Packages are available:

• §403(b)(7) Plan Package
• (see above for the items included in this package)
• Optional Retirement Plan §403(b) for Texas Institutions of Higher Learning (ORP)
• Church Plan Package (includes investments permitted by Church Organization - not limited to Annuities and Mutual Funds).

Administrative forms are critical to the proper administration of a plan. PenServ has been providing the Vendor industry with proper administrative forms since its inception. These forms are periodically updated when it is required or recommended. Some of the Administrative forms included in the 403(b) Plan packages are:

• Beneficiary Designation/Change Form
• Trust Beneficiary Certification
• 403(b) Subsequent Beneficiary Form
• Beneficiary Direct Rollover From an Employer’s Plan
• Employee's Salary Reduction Agreements (Includes Roth Elective Deferral Options and Automatic Enrollment)
• 403(b) Plan-to-Plan Transfer/Exchange Documentation
• Rollover Explanation for Qualified Plans and 403(b)s - IRS' 402(f) Notice (updated and corrected from IRS version)
• Notice of Withholding on Periodic Payments
• 403(b) Distribution Form
• 403(b) Orphan Account Distribution/Exchange Form
• Direct Rollover/Affirmative Election Form
• Required 403(b) Distribution at Age 70 ¹/₂ Payment Form
• Required 403(b) Distribution at Age 70 ¹/₂ Calculation Worksheet
• Election to Waive 403(b) Required Distribution at 70 ¹/₂
• 403(b) Required Death Distributions
• Required 403(b) Distribution at Death Calculation Worksheet
• Maximum Elective Deferral Worksheet for 2002 and Subsequent Years
• 403(b) Maximum Contribution Worksheet (2002 and Beyond)
• Pre-59 1/2 Substantially Equal Payment Form
• Notice to Employees Regarding Saver's Credit
• Roth 403(b) Employer Authorization Form
• Adding the Roth Elective Deferral Option - Employer Checklist
• 403(b) Plan Loan Policies and Procedures
• Employers 403(b) Plan Hardship Distribution Policy
• Direction for Withdrawal of Funds
• Application for Financial Hardship Distributions
• Employer Checklist for Compliance with Final 403(b) Regulations

§403(b) Customized Plans Are Also Available!

The PenServ consulting Staff can also prepare for you or for review by your attorney a customized plan document where your needs will not fit on a prototype 403(b) plan. In addition PenServ has available Multiple Employer Plan documents for Associations. Call 1-800-849-4001 or email marketing@penserv.com with your questions or needs.